2021-22 Agenda Packets
To request additional packets or for general questions, please contact Sandra Segura, Executive Secretary 503-792-3803 ext. 5030
Some agenda packets from previous years are available here and others upon request.
Goals for the GSD Board 2021-22 School Year
1. Develop and adopt a districtwide equity lens policy and tool to be used in all areas of work throughout the district in order to support all students achieving to their highest potential.
a. Priority for the 2021-22 school year includes applying this equity policy and tool to a portion of Goal 3 of the district’s Strategic Plan: Link preschool through 12th grade curriculum..” and Performance Indicator 3a.
2. Prioritize addressing social and emotional learning and mental health supports for students and staff to foster education environments where students are surrounded by well-trained staff resulting in students being prepared to learn. Staff will be equipped with the necessary supports and trainings to create this environment.
3. Facilitate long-term planning for the district that is responsive to community growth and student learning needs.
2018-2019 District Goals
(Goals are reviewed by the School Board annually.)
2021-22 Regular Meeting Dates
- Thursday, July 15 at 6:00 p.m.
- Thursday, August 19 at 6:00 p.m.
- Thursday, September 16 at 6:00 p.m.
- Thursday, October 21 at 6:00 p.m.
- Monday, November 29 at 6:00 p.m.
- Thursday, December 16 at 6:00 p.m.
- Thursday, January 20 at 6:00 p.m.
- Thursday, February 17 at 6:00 p.m.
- Thursday, March 17 at 6:00 p.m.
- Thursday, April 21 at 6:00 p.m.
- Budget Committee meets at 6:00 with Regular Session right after
- Thursday, May 19 at 6:00 p.m.
- Thursday, June 16 at 6:00 p.m.
2021-22 School Board Work Sessions
- Thursday, August 5
- Thursday, October 7
- Thursday, December 9
- Thursday, January 11
- Thursday, February 3
- Thursday, April 7
All meetings will be held either via Zoom video conference or in the School District Conference Center located next to the District Office at 250-B 1st Street in Gervais, Oregon. Please contact the Board Secretary for more information.
- Select & evaluate the Superintendent for the District.
- Oversee & approve the budget.
- Monitor student progress reports.
- Balance the input from students, staff, and community with the requirements of the state, and budget restraints before making decisions for the school district.
- Make decisions in the best interest of the district as a whole – not parts of the district.
- Adopt district policies.
- Set program & curriculum guidelines and boundaries for the administrative staff.
AMONGST BOARD MEMBERS AND BETWEEN THE GERVAIS SCHOOL DISTRICT BOARD AND
SUPERINTENDENT DANDY STEVENS 2021-2022
The Board of Directors is the educational policy-making body for the Gervais School District. To effectively meet the District’s challenges, the School Board and Superintendent must function together as a leadership team. To ensure unity among team members, effective group agreements must be in place. The following are the group agreements for the Board and Superintendent.
1. The Board has one employee — the Superintendent. The Superintendent provides direction and oversight of all school district employees.
2. The Superintendent will respect and acknowledge the Board’s role in setting policy and overseeing the performance of the Superintendent. The Board will respect and acknowledge the Superintendent and district staff in their roles as professional educators.
Meeting Operational Agreements
1. Whereas Board Policy BDDB/BDDC states that board packets will be distributed to Board members at least two full working days prior to the meeting, Board members will arrive at meetings having read packet material. When possible, questions should be presented in advance to the Board Chair (see Communications Agreement #4.) or Superintendent, so administration will be prepared with answers.
2. Attend regularly scheduled board meetings and work sessions unless a situation occurs that makes attendance impossible. Board members should notify the board secretary or superintendent in advance if he/she cannot attend a meeting.
3. The Board recognizes all electronic communication during public meetings as a public record. Board members will not communicate with electronic devices during a public meeting unless there is an urgent personal need. If so, the Board member will excuse him/herself from the meeting at that time.
4. The Board commits itself individually and collectively to “speak with one voice,” to maintain a positive culture, to maintain orderly decision-making processes, and to do its work openly.
5. Whereas Board Policy BBAA states the right of individual board members to express personal opinions, Individual board members will support decisions of the majority by not actively doing damage to the board after honoring the right of individual members to express opposing viewpoints and vote their convictions.
6. Whereas Board Policy BDD identifies Board meeting procedures, Board members will give careful consideration to all issues brought to them and will cast a vote on all matters unless a conflict of interest arises. Per Board Policy BBF, the Board will provide an opportunity for all parties to be heard with due respect for their opinions; therefore, Board members will actively solicit input and listen to all perspectives. The Board will operate as representatives and make decisions in the best interest of the whole District.
7. Whereas Board Policy BBF states that a Board member will keep any confidential information gained through association with the district confidential as well as information discussed in executive session, Board members and the Superintendent will uphold the legal requirement for confidentiality on all matters arising from the board meeting in Executive Session.
1. The Superintendent will inform the Board of all critical information including relevant trends, anticipated adverse media coverage or critical external or internal change.
2. Board members will communicate directly with the Superintendent prior to meetings of the Board to address questions and/or concerns about agenda items.
3. Board members will ensure email is used properly to take care of necessary business and avoid its use when it could lead to a violation of Public Meetings Law. Board members will forward to the superintendent all group e-mails not copied to the superintendent.
4. Recognize the role of the Chairperson to speak for, and about the Board and to describe the Board’s process and positions. The Board Chairperson or Superintendent will respond as appropriate to e-mails and other correspondence sent to the full board.
5. Board members recognize the role of the Chair to convene meetings, develop the agenda with the Superintendent and execute documents as appropriate.
6. Before visiting a school in the District, Board members will give the Principal a courtesy call to schedule the visit, and inform the superintendent.
Annual Planning and Evaluation
1. The Board and the Superintendent will establish annual expectations and goals for the District.
2. Annually the Board will objectively evaluate the Superintendent’s performance based on goals/expectations and provide appropriate feedback.
3. The Superintendent will work with the Board to establish a clear vision for the School District.
4. As part of the evaluation process the superintendent will provide feedback to the school board with regard to the board’s performance and support of the superintendent during the year.